Job description
Our client is a large South Australian government department, and they require a PMO Coordinator to join them on an initial 9 month contract + extension opportunities.
Role Summary
The Portfolio Management Office (PMO) within Digital and Business Services (DBS) has recently implemented a Portfolio Management system to manage all aspects of project, programme and portfolio management from inception to close. The PMO has recently updated the Portfolio Program Project Management Framework to align to the new system and is developing supporting documentation.
A Senior PMO Coordinator is required to support the PMO in various assurance, administrative and operational tasks including improve the planning and delivery process by developing and implementing project management guidelines, procedures and best practice standards; facilitate key project activities including financial management and reporting; compile and analyse project data; and undertake project assurance.
Role Responsibilities
- Develop and implement consistent project management standards, guidelines, procedures and templates that align to the Portfolio Program Project Management Framework.
- Facilitate project management document approvals.
- Coordinate the project start-up and closure process.
- Liaise with the Project Manager to update financial forecasts; reconcile project costs; analyse cost variance and update financial data where required.
- Monitor the routine progress of projects and provide quality assurance of project reporting.
- Ensure project information meets the quality standards required of the PMO and identify trends for areas for improvement in the following areas:
- Project scheduling
- Resource assignment to activities
- Project register population (risks, issues, decisions, dependencies, benefits, stakeholders, actions, lessons learned, change requests)
- Phase gate assessments
- Project management documentation.
- Coordinate Phase Gate reviews between the Project Manager and PMO Manager.
- Provide training and support of the new Portfolio Management system (Camms.Project).
- Identify opportunities for PMO process improvements.
- Manage and maintain integrity of project records across information systems (SharePoint and Objective).
Skills and Experience
- Minimum 5 years' experience providing effective project management support.
- Broad knowledge and understanding of project portfolio management.
- Experience developing project management guidelines, procedures, and templates.
- Experience using PPM tool/s.
- Experience in project financial management and control.
- Experience in records management.
- Proficient in MS Office products including Word, Excel, and SharePoint.
- Superior attention to detail.
- Outstanding time management skills.
- High level written and verbal communication skills.
- Excellent stakeholder engagement skills.
To be considered for the role click the 'apply' button or for more information about this and other opportunities please contact Emma Metzger on +617 3339 5618 or email [email protected] and quote the above job reference number.
Paxus values diversity and welcomes applications from Indigenous Australians, people from diverse cultural and linguistic backgrounds and people living with a disability. If you require an adjustment to the recruitment process, including the application form in an alternate format, please contact me on the above contact details.
