Job description
Our client, a large and instrumental government department, is requiring an integral professional to join their team. You will be responsible primarily for the diary management for two very busy CEOs and CFOs.
Key Responsibilities:
- Effectively manage Executives' time commitments, drawing attention to urgent matters requiring immediate attention and referring operational matters to relevant staff as appropriate to ensure the most efficient use of resources.
- Work proactively to deliver the Executives' needs for their day. Prepare, format, and collate all necessary documentation including undertaking research on issues in preparation for meetings, conferences and forums, to ensure relevant information is at hand and in an easily accessible format
- Undertake a range of administrative tasks including travel bookings, records management, procuring goods and services, prioritising mail, and reconciliation of accounts to support the operation of the executive office.
- Prepare, coordinate and collate documents including briefs, letters, minutes, indexes, spreadsheets and reports within required timeframes.
- Research and support/or coordinate initiatives, projects and programs across the Division, when required.
- Monitor, implement and evaluate administrative practices, systems and procedures within the branch to optimise efficiency and deliver quality outcomes.
Key Challenges of the role:
- Managing and prioritising issues to more effectively utilise the time and resources of the Branch; and dealing with enquiries with tact and discretion.
- Providing high quality customer service on a consistent basis in a high-volume work environment where there are competing priorities and tight timeframes.
Inherent requirements of the role.
To be considered for the role click the 'apply' button or for more information about this and other opportunities please contact Jennifer Bohm on 02 9464 5518 or email: [email protected] and quote the above job reference number.
Paxus values diversity and welcomes applications from Indigenous Australians, people from diverse cultural and linguistic backgrounds and people living with a disability. If you require an adjustment to the recruitment process, including the application form in an alternate format, please contact me on the above contact details.
