Job description
6 Month Fixed Term Contract!
About the Role:
We are seeking a proactive and highly organized Executive Support Officer to manage key administrative functions for both the Senior Director and Delivery Director. With responsibilities ranging from inbox and calendar management to creating briefing packs for critical meetings, this role is ideal for someone who can hit the ground running and enjoys working in a fast-paced, collaborative environment. The successful candidate will play a vital role in ensuring that our Senior Director is prepared for all meetings, requiring strong attention to detail and advanced organizational skills.
Key Responsibilities:
- Manage email inboxes and complex diary schedules for the Senior Director and Delivery Director.
- Prepare meeting requirements, including gathering information and creating packs for meetings.
- Facilitate effective communication and coordination across various business stakeholders at all levels.
- Maintain confidentiality and manage sensitive information with the utmost integrity.
- Ensure the Senior Director is organized and prepared for engagements, with a strong focus on priority management.
- Collaborate closely with a supportive team, including a Senior Project Officer, to ensure seamless operations.
Skills and Experience:
- Minimum of 3 years of experience in an Executive Support or similar role.
- Excellent verbal and written communication skills, with the ability to interact confidently with stakeholders at all levels.
- Exceptional organizational and multitasking abilities.
- High attention to detail and an ability to manage multiple tasks simultaneously.
- Proven capability to handle confidential information with discretion.
Why Join Us?
You'll be part of a friendly, close-knit team that values collaboration and mutual support. You will have the opportunity to work closely with a Senior Project Officer and others dedicated to making a positive impact in the department. This role is not just about supporting Directors but about being a trusted partner in achieving team and organizational goals.
If you're looking for a new challenge in a rewarding environment, we would love to hear from you! Apply now to make an impact in this exciting, newly created position.
To be considered for the role click the 'apply' button or for more information about this and other opportunities please contact Victoria Jones on 08 7422 0617 or email: [email protected] and quote the above job reference number.
Paxus values diversity and welcomes applications from Indigenous Australians, people from diverse cultural and linguistic backgrounds and people living with a disability. If you require an adjustment to the recruitment process, including the application form in an alternate format, please contact me on the above contact details.
